Rules & Regulations
1. PRELIMINARY
In the interpretation of these Rules & Regulations, unless the context requires otherwise the word CONMMITTEE shall,
mean "RAM LILA WELFARE COMMITTEE, VPO MAHIL GAHILA, DISTT. NAWANSHAHR"
2. MEMBERSHIP
Every person who is not below the age of 18 years is eligible to become the member of the committee, provided he agrees
to pay Rs. 100/- as admission fee and Rs 250/- per annum subscription or as may be determined by the Executive Committee
from time to time.
3. TERMINATION OF MEMBERSHIP
- The membership of a person shall be terminated if:
- He resigns or dies, or
- He becomes insane or of unsound mind, or
- He does not pay subscription regularly or within the time notified by the notice for payment of subscription,
or
- He does not participate in the activities of the committee, or does not attend three consecutive meetings
without assigning any reason.
- His activities are found detrimental to the cause of the committee.
- The Executive Committee, after considering the explanation of the member to whom show cause notice is served,
is empowered to terminate the membership of such member on the grounds mentioned in clause (iii), (iv) and (v) under
sub-rule (I) of this rule, with majority decision.
4 FUNDS
- The funds of the committee consists of:
- Admission fee Rs. 100/-, and yearly subscription of Rs. 250/- per annum and other funds i.e. donations etc.
- Special subscription raised by the committee.
- From any lawful source which the Executive Committee approves.
- The funds raised shall be deposited in the bank approved by the Executive Committee, by the Cashier or President.
The cashier shall be permitted to keep a sum of Rs.1500/- with him to meet the expenses. The bank account of the
committee shall be opened in the bank, and shall be operated jointly by the cashier either with the President or
the General Secretary of the committee.
- The President and General Secretary shall be entitled to sanction expenditure up to the extent of Rs.2000/-.
The amount exceeding this limit shall be sanctioned by the Executive Committee of the committee.
5. EXECUTIVE COMMITTEE
The Executive Committee of the committee shall be of Twenty One members including the following:
i) |
The President |
One |
ii) |
The Senior Vice President |
One |
iii) |
The Vice President |
One |
iv) |
The General Secretary |
One |
v) |
The Joint Secretary |
One |
vi) |
The Press Secretary |
One |
vii) |
The Stage Secretary |
One |
viii) |
The Cashier |
One |
ix) |
The Asst. Cashier |
One |
x) |
The Executive Member |
Twelve |
6. ELECTIONS
- The election for the post of President, Sr. Vice President, Vice President. General Secretary, Joint Secretary,
Press Secretary, Stage Secretary, Cashier, Asstt. Cashier and Executive Member shall ember shall be held every five
years by the majority of votes. Provided that no such member shall be elected who has any arrears of dues towards
the committee.
- The General Secretary shall issue notice of the elections, at least a month prior to the date of elections, inviting
the members to nominate the names of the persons-, for the election of the office bearers for a term of five years.
- A Presiding Officer appointed by the Executive Committee will receive the proposals of the candidates for the
office bearers by the electors and withdrawals from the candidates and shall issue preliminary as well as the final
list of candidates, if necessary arises, he shall also draw lots if the candidates for any post secure equal votes.
7. CASUAL VACANCY
Any vacancy occurring in the office bearers or Executive Committee between two general elections shall be filled up by
nomination by the President of the committee.
8. MEETINGS
- Besides any other meetings as may be held from time to time, a meeting of the Executive Committee shall be held
in every year at such time, date and place as may be determined by the office bearers of the committee, such meeting
shall be, called the "Annual General Meeting" of the committee. The budget for the next year, the procedure for the
admissions and other concerned matters shall be chalked out in this Annual General Meeting.
- All notices for the meeting shall be given by the General Secretary of the committee with the advice of the President.
In case of Annual General Meeting a notice prior seven days to the date of such meeting shall be given and in the
other Cases, the prior mentioned in the notice shall be deemed sufficient. The notice of the every meeting shall
contain a copy of the Agenda to be discussed in the meeting.
- The Executive Committee shall generally meet once in every month. But an emergent meeting of the Executive Committee
may be called at any time by the General Secretary with the consultation of the committee.
- That on the requisition duly signed by at least 2/3rd members of the committee, the President shall convene an
extra ordinary meeting within 21 days of the receipt of such requisition. If the President failed to summon the meeting,
then after 21 days of the receipt of such requisition, the requisitionists may call the extra ordinary meeting themselves
and the proceedings of such meeting shall be valid and binding provided decisions in such meeting is made by the
majority of the members and the quorum for such meeting as present therein.
9. QUORUM
The quorum of the every meeting of the Executive Committee shall be 1/3rd of the total members on the roll. The quorum
for the extra ordinary meeting shall be 2/3rd members present in person, who are no in arrear of subscription or any
other dues on the appointed date of such meeting, shall for the quorum.
10. ADJOURNMENT OF MEETING
A meeting shall stand adjourned if the quorum fixed for such meeting shall not be held within half an hour from the time
fixed for such meeting. The subsequent meeting shall be held at such time, date and place as may be determined by the
President of the meeting. The condition relating to quorum shall not be binding on the subsequent meeting but no business
shall be transacted in the such subsequent meeting other than that as was to be transacted in the previous meeting which
was adjourned for the want of quorum.
11. INTIMATION OF ALL NOTICES
The notices of all meetings concerned shall be given to the respective members either by beat of drum, circular letters,
through messengers or any other means of media as may be deemed fit and expedient. But accidental omission to give or
to take notice by any member, of any meeting shall not invalidate the proceedings of the meeting.
12. CONSTITUTION AND POWERS OF GENRAL BODY
- Constitution
The General Body of the committee shall consist of all members who are on the roll of the committee, it shall be
the Supreme Authority of the committee. Any decision made by it on any matter connected with the affairs of the committee
shaft be final and conclusive
- Powers of the General Body
The General Body shall be the supreme authority of the committee and unless otherwise determined it shall have the
following powers and duties:
- To lay down General Policy of the committee to be carried on by the Executive.
- To take action against defaulting members of the committee and even to dissolve the Executive Committee with
the majority decision of 2/3rd members of the committee.
- To hear the report Lin the working of the committee from the Secretary and to discuss the same.
- To pass the budget for the next year of the committee.
- To hear appeals and to give its own decision against or in favor of the Executive Committee.
13. POWERS OF THE EXECUTIVE COMMITTEE
- Subject to the superintendence of the General Body, the Executive Committee shall control and manage the affairs
of the committee.
- To call the annual General meeting of the committee and to fix time date and maintain the purpose thereof.
- To have control on all the funds of the committee and to look after and maintain the properties and assets of
the committee.
- To call for the accounts of the committee and appoint any person to audit the accounts of the committee.
- To decide all matters regarding enrollment, registration and termination of the membership of the committee.
- To collect the funds and subscriptions from members of the committee and to utilize all the fluids for the purpose
of the committee.
- To decide all matters and disputes relating to the committee.
14. POWERS AND DUTIES OF OFFICE BEARER
The following shall be the powers and duties of the office bearers of the committee.
- President
The President shall preside over all the meetings of the committee. His decision on the point of order and as regards
to the right of voting & result of voting shall be final and conclusive. To confirm the proceedings of the meetings
of the, and to make discipline, he shall have the right to co-opt other members besides the Executive Committee for
any special work. He shall have the right to take such immediate action in any matter of grave emergency as he deems
fit and proper. However such action taken shall be placed before the Executive Committee within a period of 30 days
from the day of such action, for approval. He shall also supervise the work of office bearers, appointed as under
these rules. He shall further be responsible for making arrangements in case of an office bearer being unable to
perform his duties due to any reason till his return to the office.
- Senior Vice President
The Senior Vice President in the general assist the President of the society in the day to day working of the committee
and shall perform such duties and powers as shall be assigned to him by the President of the Executive Committee
of the committee and in the absence of the President he shall perform all the duties of the President and shall also
have the powers of the President of the committee.
- Vice President
The Vice President in general assist the Senior Vice President of the committee in the day to day working of President
of the committee and in the absence of Senior Vice President, the Vice President shall have the same powers of the
Senior Vice President of the committee.
- General Secretary
The General Secretary shall do all correspondence work on behalf of the committee and shall keep a record thereof.
He shall maintain all the minutes and proceedings book of the committee and shall prepare the agenda for the meeting
with the advice of the President of the committee. He shall also prepare the budget for the committee with the help
of the Cashier of the committee. He shall be empowered to spent Rs.1500/- (Rs. One Thousand Five Hundred only) for
the purpose of the committee without the approval of the Executive Committee, But he have to get the approval of
the Executive Committee such for such expenses in the next immediate meeting of the Executive Committee.
- Joint Secretary
The powers of the joint secretary shall be effected in the absence of the General Secretary. However he may also
depute by the General Secretary to run the meeting and shall have all the same powers of the General Secretary.
- Press Secretary
The Press Secretary shall be responsible for all press matters. He shall also discharge all such duties as may be
assigned to him be the Executive Committee from time to time.
- Stage Secretary
The Stage Secretary shall arrange / perform for all the functions / stage programmes / Games seminars and other such
activities which are similar to the objectives of the committee.
- Cashier
The Cashier of the committee shall receive all the money and cash on behalf of the committee under his signature.
He shall make all the payments on behalf of the committee against proper receipts and vouchers. He shall maintains
the accounts of the committee in proper manner. He shall deposit all money in the bank account of the committee and
shall keep such amount in hand to meet day to day expenses of the committee as may be resolved by the Executive Committee
from time to time. He shall also discharge all such duties as may be assigned to him by the Executive Committee of
the committee.
- Asst. Cashier
In the absence of the cashier, the joint cashier shall have the same powers as cashier. He shall also perform such
duties assigned to him by the cashier from time to time.
15. ACCOUNTS OF THE COMMITTEE
The accounts of the committee shall be opened in the name of the committee, in the Bank/Banks, or as may be determined
by the Executive Committee. The bank account so opened shall be operated upon jointly as detailed in Rule 4 (II) above.
16. AMENDMENTS
All amendments in these rules and regulations or any clause thereof shall be done by the Executive Committee with the
majority decision of 2/3rd of members of its total strength. But no such amendments shall be effective unless it is approved
by the General Body of the committee. Any amendments to the Memorandum of Association or in any clause thereof shall
be done in accordance with the provisions of the Societies Registration Act of 1860.
17. DISSOLUTION
If at any time it is considered necessary to wind up the affairs of the committee, a resolution for the dissolution of
the committee may be passed by not less than 3/5th of the total members of the committee and there upon it shall be dissolved
forthwith, of at the time then agreed upon and all necessary steps shall be taken for the disposal and settlement of
the property/ies of the committee. Its claims and liabilities, according to the rules of the committee applicable thereto
if any and if not, then the Governing Body shall find expedient, provided that, in the event of any dispute arising among
the said Governing Body or the members of the committee, the adjustments of its affairs shall be referred to the Principal
Court of the original Civil Jurisdiction of the District in which the chief building of the committee is situated and
the said adjustment shall be done in accordance to the order of the Court.
Also if upon the dissolution of the committee, under this Act there remains, after satisfaction
of all the debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members
of the committee, but shall be given to some other Society / Club / Sabha / Trust., Committee or as may be, to be determined
by the votes of not less than 3/5th of the members present in person or by proxy at the time of the dissolution or in
default thereof as may be directed by such Court of Law as aforesaid.
18.MISCELLANEOUS
The Executive Committee with the approval of the General Body may make such bye-laws for the smooth running of the affairs
of the committee as may be considered necessary. Such bye-laws shall have the same force as these rules and regulations,
for anything not specifically, contained in these rules & regulations, the relevant provisions of The Societies- Registration
Act 1860, shall be applied accordingly.